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When you use Workspace Recruit, part of Roi Rekrytering, you entrust us with your information. In this Privacy Policy we explain what data we collect, why we collect it and what we use it for. This is important and therefore we hope that you will spend some time reading the policy carefully.

Privacy Policy for Customers and Candidates

Våra tjänster kan användas till många olika saker –  men främst kopplat till rekrytering, oavsett om du är kandidat eller agerar i enlighet med en uppdragsgivare för att hitta ny personal.

The Privacy Policy explains the following:

• What information we collect and why
• How we use the information in question.
• What choices we give you regarding accessing and updating information.

 

We have tried to make it as easy as possible. If you do not know concepts such as cookies, IP addresses, pixel tags and web browsers, we suggest that you first read about these terms further down on this page. Workspace Recruit, part of Roi Rekrytering values your privacy. Whether Workspace Recruit, part of Roi Rekrytering is new to you or if you have used our services for a long time, you should get familiar with our privacy practices. If you have any questions, you can always contact us.

 

Information we collect on customers and candidates

By collecting information, we can improve our services for all users - from basic things like looking at how you apply for a vacant position or how you handle a recruitment.

We collect information as follows:

• Information that you state when you apply for a vacant job. Then we ask you for personal information such as name, e-mail address, telephone number, CV and more.
• Information som vi får när du använder våra tjänster. Vi samlar in om vilka tjänster du använder och hur du använder dem, till exempel hur du hanterar en rekrytering.

Device Information

We collect information about the specific device used (such as hardware model, operating system version, unique device ID and mobile network information, including phone numbers).

Log information for recruiters

When you use our services or display content provided by Workspace Recruit, part of Roi Rekrytering, some information is collected and automatically stored in server logs. Log data contains the following:

• Information on how you used our service, such as how you look at candidates.
• Cookies that can identify your browser.
• Cookies and similar technology.

We use different techniques to collect and save information when you use any of Workspace Recruit, part of Roi Rekrytering services or visit our website. This may mean that cookies or similar techniques are used to identify your browser or device. We also use these techniques to collect and store information when interacting with services.

How the information we collect is used for customers and candidates

The information we collect from our services is used to provide, maintain, protect and improve the services, to develop new services and to protect Workspace Recruit, part of Roi Rekrytering and our users. We also use the information in some cases to provide you with custom content, such as e-mail offers, campaigns and ads that are more relevant to you.

The information we collect using cookies and other technologies, such as pixel tags, is used to improve the user experience and the overall quality of our services. One of the products we use for that purpose is Google Analytics.

If we want to use information for a purpose other than that described in this Privacy Policy, we will first ask for your consent.

Workspace Recruit, part of Roi Rekrytering handles personal data on servers located in Amsterdam, Netherlands. These servers are provided by DigitalOcean, LLC.

Transparency and options for customers and candidates

Olika användare har olika syn på sekretess. Vi vill vara tydliga med vilken information vi samlar in, så att du kan fatta välgrundade beslut om hur den får användas. Har du några funderingar kring vilka uppgifter vi har på dig är du alltid varmt välkommen att kontakta oss direkt på support@workspacerecruit.com. Vill du exportera ut den information vi har på dig kan vi göra detta och leverera informationen via e-post till dig.

When you as a customer want to access and update personal information

We wish for you, as a customer with us and users of our recruitment tool, to be able to access your information when you use our services. If the information is inaccurate, we would like to allow you to easily update or delete them - provided that the information is not stored due to valid business purposes or for legal reasons. When you update your information, we may require you to confirm your identity before performing the action.

We can deny a request if it is repeated an unreasonable number of times, requires disproportionate technical work (for example, the development of a new system or radical changes to existing practices), the risk of others' integrity or if it is very impractical (for example, a request for information available in our backup systems).

When we can give access to data and correction, we do it without charge, except in cases where it requires disproportionate work. We aim to keep our services in such a condition that information is not destroyed, by accidentally or through harmful processes. When you delete information in our services, it may take up to 72 hours before copies of the deleted information disappear from our active servers. The information can also remain in our backup systems for up to 72 hours, after which all information will be erased and the possibility of recovery will unfortunately be impossible.

Information that we share linked to customers and candidates

Vi delar inte personuppgifter med företag, organisationer eller personer utanför Workspace Recruit, del av Roi Rekryterings nätverk (kunder, leverantörer och samarbetspartners) förutom i följande situationer:

• With your consent

 

However, we can share personal data with companies / clients connected to ongoing recruitment processes.

Information security for customers

We work hard to protect Workspace Recruit, part of Roi Rekrytering and our users from unauthorized access, alteration, disclosure or destruction of information. Specific security measures:

• We encrypt many of our services with SSL
• You log in to your account with two-step verification.
• We review our procedures for collecting, storing and processing data, including physical security measures, in order to protect against unauthorized access to our systems.
• We restrict access to personal information to Workspace Recruit, part of Roi Rekrytering employees, and suppliers who need the information to be able to process them on behalf of us. They are bound by strict confidentiality by contract (personal data agreement).

The Privacy Policy’s Applicability to Customers and Candidates

The privacy policy applies to all services offered by Workspace Recruit, part of Roi Rekrytering.

Our privacy policy does not apply to services provided by other companies or individuals.

Changes

The privacy policy may change from time to time. We will not limit your rights under this Privacy Policy without your express consent. We will post notice of changes to the privacy policy on this site and if the changes are significant, we will provide a more prominent message (including email privacy policy changes for some services).

Explanation of Terms

Cookies

A cookie is a small file that contains a character string. It is sent to your computer when you visit a website. Using the cookie, the site will recognize your browser again when you visit the site again. User settings and other information can be stored in cookies. You can reset the browser so that all cookies are blocked, or it indicates when a cookie is sent. Note that some site features or web services may not work properly without cookies.

IP address

Each device connected to the Internet is assigned a unique number, an Internet Protocol (IP) address. Because these numbers are assigned in geographic blocks, an IP address can often be used to identify where a device connects to the internet.

Pixel tag

A pixel tag is a type of technology that is placed on a website or in the text of an e-mail message in order to record what is happening on a website or when e-mail is opened or retrieved. Pixel tags are often used in combination with cookies.

Personal information

Information that you send to us that identifies you personally, such as your name, email address, billing information, or other information.

HTTP referrer

The HTTP referrer is information that the browser sends to a web page to be opened, typically when you click on a link to that web page. The HTTP referrer is the URL of the latest web page that the browser visited.

Server log

Like most websites, our servers automatically record requests made when you visit our sites. These "server logs" usually include your inquiry, IP address, browser type, browser language, date and time of your request and one or more cookies that can identify your browser.

Workspace Recruit, part of Roi Rekrytering Selection Policy

Personal data is only preserved if there is a need to preserve them to fulfil the purposes for which the data were collected. Thus, the data in a recruitment process is wiped out when the employment procedure has been completed, within 12 months. However, the information may need to be saved for other purposes, for example, where a candidate appeals the decision that the candidate did not get the job.

If we want to use the data longer, for example for future recruitment, Workspace Recruit, part of Roi Rekrytering will ensure that job seekers are informed and agree to continued registration via e-mail.

Personal data linked to customers and suppliers are saved only if these are relevant for the day-to-day relationship and for marketing and information purposes.

Workspace Recruit, part of Roi Rekryterings Environment and Sustainability Policy

Workspace Recruit, part of Roi Rekrytering strives for our business to have as little negative environmental impact as possible both internally in its own operations and externally with our customers.

We therefore work continuously to:

• Increase knowledge and raise awareness of environmental issues among all employees.
• Within a reasonable extent, influence and make demands on those we cooperate with, other companies, suppliers, authorities and organizations, about the importance of having a sustainable environmental thinking in all stages.
• Prevent pollution in air, soil and water by considering the environmental impact of what we do both in the form of travel, but also sorting of waste, prints and more.
• Continually strives to improve the utilization of our resources within the company.

 

With our recruitment tool, we help our customers reduce their environmental impact through, among other things, reduced consumption of paper, toners and travel as the entire recruitment tool is cloud-based and accessible online.

We urge our employees not to travel unnecessarily and to choose environmentally friendly means of transport as far as possible when traveling. We take the environment into account in our daily work by not printing anything other than when necessary, primarily conducting meetings via the web and sorting waste as far as possible.